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Marketing Procurement: 5 Best Practices for 2020

Strategies for containing costs, minimizing risks, and getting better marketing alignment in 2020 and beyond

These days, procurement leaders responsible for sourcing marketing collateral are finding themselves needing to accomplish more with less. This is especially true in the manufacturing industry, where individuals or small teams often have to balance multiple roles and responsibilities within their organization.

Manufacturing organizations, with a network of local dealers, vendors, and sales representatives, need to stay competitive by designing and executing omnichannel marketing campaigns while managing the equipment, supplies, and logistics that give them life.

Cost containment, while still a central concern, is only one of several challenges facing procurement professionals today. Leaders now have to stretch themselves further to minimize a growing set of risks across the supply chain and align themselves more closely with corporate marketing strategies to keep budgets manageable and competitive edges sharp.

This never-ending juggling act is leading many to adopt better practices, revisit vendor relationships, and take advantage of new technologies to help them manage all the moving pieces needed to achieve growth today and tomorrow.

More and more, these enhancements aren't just beneficial, they're necessary. As many procurement and marketing professionals know firsthand, managing your own marketing execution and coordinating a pool of vendors and service providers, each with individual contracts, pricing, and procedures, has become frustratingly slow, time-consuming and highly complex.

Recent research only confirms this with hard numbers. The Deloitte Global Chief Procurement Officer Survey 2018 found that only 48 percent of procurement leaders in the manufacturing industry rated their 2018 performance better than the year before—the lowest across sectors, and below the overall average of 61 percent.

But the same research sheds light on where manufacturers see the solution: improving procurement operations. "Operational tools," in particular, was cited by procurement leaders in the manufacturing industry as the technology area with the most significant impact going forward.

To help you build a plan for print procurement improvement in 2020 and beyond, we've compiled a few best practices with insights into how to act on each of them.

1. Consolidate your marketing suppliers/vendors into a single point of contact.

Supplier/vendor consolidation is nothing new. But few procurement leaders, as busy as they are, realize that the entire marketing supply chain—from creating, managing, and printing, to warehousing, fulfilling orders—can now be simplified into a single partner and point of contact.

A single-source marketing supply chain vendor like OneTouchPoint can alleviate the endless list of management tasks and minimize the supply chain risks inherent with multiple vendors, providing just one point of contact that manages on and off-site printing, warehousing, fulfillment and shipping (and all the equipment and personnel that go along with them).

For procurement leaders, especially those wearing multiple hats within their organization, the benefits are four-fold: streamlined processes, domain expertise through on-site and technology-managed services, fewer supply chain risks, and valuable time and cost savings achieved by working directly with just one vendor (instead of juggling many).

Next Steps: Grab our End-to-End Service Guide and identify opportunities to consolidate your current vendor network. Talk to us to learn how much we can help you reduce your procurement and marketing workload so you can spend your time where it matters most.

2. Centralize your marketing assets and make your distributors the lead marketers.

Strong local marketing has become critical for manufacturers who distribute products in stores across the country. Ironically, however, research shows this is precisely where most manufacturing marketers struggle.

When dealers, vendors, and sales representatives are each customizing and ordering their own marketing assets, the task of ensuring consistent quality and adherence to your brand can be a full-time job on its own (let alone managing and fulfilling everyone's orders).

Today, 67 percent of top-performing companies have a strategy to centralize brand and marketing functions while empowering local offices and vendors to conduct their own marketing efforts. With a centralized system in place, manufacturers can set up a system to succeed precisely where their competitors stumble.

It's the kind of simple, elegant system most procurement and marketing folks dream of: The national marketing team drives the overall brand messaging, quality, and consistency, while vendors, dealers, distributors, and sales representatives can execute approved, on brand local marketing campaigns, turning potential buyers into loyal customers.

Storing assets in a central hub eliminates virtually all of the time wasted searching for the latest versions of marketing pieces or reinventing existing collateral. It also maximizes brand consistency and integrity while minimizing the marketing team's oversight over orders and fulfillment.

For example, OneTouchPoint helps procurement and marketing teams free their time by providing internal teams, dealers, and distributor networks access to marketing assets, including pre-approved templates (ads, flyers, social posts), promotional pieces, training material, and more. Approved users can access and order marketing pieces, as well as customize, personalize, and localize specific content that can be downloaded, purchased, or have pieces printed on demand. Larger orders can be fulfilled from our warehouse and shipped directly to the correct location.

Next Steps: Take stock of how much time is spent working on the work when creating and ordering marketing collateral across your organization. Grab our handy Tip Sheet to learn how, with such a system, you could make your dealers the marketers they ought to be while freeing yourself to invest your time where it's needed. Talk to us to learn how we can radically improve your marketing operations based on the network you need to support.


3. Switch to print-on-demand and eliminate overages.

Anyone who's managed print procurement knows overprinting is one of the most frustrating and wasteful components of marketing execution. If you're still being forced into overruns, it should be an immediate signal that improvement isn't only possible, but could save you a lot in wasted spend.

OneTouchPoint's print-on-demand services enable you to print just what you need (any size, any format, any quantity), right when you need it. Print-on-demand alone can reduce—and nearly eliminate—overages and stock obsolescence while saving costs on warehousing and bulk printing.

What's more, our on-site, real-time inventory management services ensure you never run out of crucial collateral, whether it's a brochure, banner, floor sticker, or any other printed material. With OneTouchPoint's 99.92 percent accuracy rate, your orders will get where they need to go—correctly and on time.

Next Steps: Calculate how much printing overages have cost you over a given period and determine what that amount could achieve when reinvested into elsewhere. Talk to us to learn more about how print-on-demand can enable you to eliminate printing overages and stock obsolescence while saving costs on bulk printing and warehousing.

4. Use paper brokerage to save time and material costs.

In 2019 and beyond, procurement leaders shouldn't be wasting valuable time negotiating with individual material vendors or shipping services. By engaging a paper brokerage service, you can immediately reduce or eliminate unnecessary costs and get the assurance you're receiving the very best deals on materials.

At OneTouchPoint, our nationwide printing and distributions centers save time and costs by allowing us to print and ship materials from whichever facility is closest to a destination. Deep postal service discounts save money without sacrificing quality or speed.

These strategies can help companies save 20 to 30 percent on communication costs, and we don't stop there. Our on-site services allow clients to shore up prices on equipment and maintenance, and HR operations and personnel management, as well. OneTouchPoint provides flexible pricing structures, no volume commitments, and for a single manufacturing client, we’ve helped them achieve over $3.5 million in cost savings.

Next Steps: Just like your overage costs, get a sense of how much could be saved by getting the best possible price on your materials. Take it a step further by estimating how much of your time you could get back from eliminating your search for material deals. Talk to us to learn more about how we can ensure, on top of our end-to-end marketing services; you're getting the very best material prices with each order.

5. Unlock new opportunities for cost-savings and through data.

Still today, printing quantity decisions are often just educated guesses, making it unclear which marketing campaigns are working and which aren't. As a result, procurement and marketing leaders find themselves spending more money than they need to, simply because their processes and results aren't as visible as they could be.

By merely adopting technology like OneTouchPoint's U.Connect platform, which captures and measures this data, manufacturers can unlock a wealth of quantitative insights and the ability to analyze supply chain operations with useful figures.

These analytics provide many companies their first firm grasp on inventory and mailings, along with insights into which marketing assets are being used (or not) and which assets and tactics are most effective for each product, dealer location, or department.

By enabling marketing teams to take a deep dive into what they have, what they need, what's being used and what's not by local dealers & networks, we can help them plan for future design and development, allocating resources for initiatives that work and pausing investments on the ones that don't drive results.

Next Steps: Note where greater visibility into your marketing supply chain and marketing execution could provide useful metrics for measuring success and optimizing accordingly. Talk to us to learn how U.Connect may provide the data you need to make your marketing dollars go much further.

Bring these best practices to life with OneTouchPoint.

OneTouchPoint is rooted in manufacturing. We are the print and marketing backbone for production processes in companies across the country, enabling them to aggregate, integrate, and manage the components of their marketing communications supply chain with one partner. We make it possible to create, manage, print, warehouse, fulfill and ship technical manuals, direct mail pieces, product samples, marketing promotions, custom kits, and more from a single vendor.

To learn more about whether OneTouchPoint is the right single-source marketing solution for your organization, grab our Manufacturing Services Data Sheet and contact us, or request a quote on your next project. Our experts will provide insight and ideas to deliver phenomenal results at a great price.

Streamline Marketing Management & Cut Costs with OneTouchPoint

Manufacturing companies are spending more time and resources than necessary on marketing logistics. OneTouchPoint can help.

Consumer expectations are growing more exacting in every industry, and manufacturing is no exception. Customers today require personalized, consistent, omnichannel communication. They expect brands to meet them wherever they are, whenever they’re ready. As a result, marketers are tasked with creating content that appeals to various audiences, communicates complicated product information and supports every step of the sales cycle. But at the same time, marketing supply chain and procurement teams are facing growing price sensitivity, reduced budgets and increasing pressure to demonstrate ROI.

In the face of these rising pressures, the manufacturing companies that are still managing sprawling in-house printing and distribution facilities are spending more time and resources than necessary on marketing logistics. These organizations need a way to take control of their brands and streamline marketing management from production to distribution.

OneTouchPoint empowers manufacturers’ marketing teams to aggregate, integrate and manage every link in the marketing supply chain with a single partner. We make it possible to create, manage, print, warehouse, fulfill and ship technical manuals, direct mail pieces, product samples, marketing promotions, custom kits and more from a single vendor, streamlining marketing management and significantly cutting costs.

Let us show you how.

Vendor Consolidation

When your organization’s marketing team is juggling separate vendors (and their unique contracts and service-level agreements) for every component of the supply chain, all while managing an in-house print shop and mail room with its own equipment, IT, resource and supply requirements, there’s no two ways about it: things are going to get messy. The sprawling costs, along with the time and energy staff has to dedicate to managing it all, will quickly prove more trouble and more expense than their worth.

OneTouchPoint provides manufacturing clients a single-source solution for all their local and national marketing execution needs, from asset production to warehousing materials to kitting to distribution. We offer all things print, asset management, ordering and fulfillment, mailing, financial control and in-depth analytics — and all with a single point of contact. We’re not just another vendor our clients have to manage; we pride ourselves on being the single supply chain partner, working with clients to create stunning, impactful print marketing and product materials for every audience.

Centralized Marketing Materials

It’s not just the team at headquarters that’s working with your company’s marketing assets. Local dealers, sales representatives, and vendors across the country need access to up-to-date, on-brand assets they can customize and produce for their own audiences.

If those materials are hidden away or decentralized, two things happen: first, everyone involved has to spend time they don’t have searching for the latest versions of key collateral. And second, local marketers may start creating their own collateral from scratch, again wasting time, but more importantly, compromising brand integrity and consistency.

OneTouchPoint enables organizations to centralize corporate-approved, branded assets, programs and promotions, which means dealers and dealer networks have 24/7/365 access to the collateral they need, without risking brand consistency.

Inventory Management

Mismanaged inventory is a significant driver of costs among manufacturers who are handling marketing execution on their own — from overprinting that leads to stock obsolescence and inflated warehousing needs to the costly mistake of running out of inventory when you need it.

OneTouchPoint minimizes those costs and headaches, empowering clients to manage and track inventory in real time, with inventory alerts that notify you when inventory levels are low. Additionally, we help clients avoid overages through print on-demand services that minimize waste and save money on warehousing and print costs.

Let us focus on inventory management, while your team focuses its limited resources on the big picture.

Simplified Operations

Imagine: you’ve already whittled your vendors down to a single, trusted provider, you’ve centralized assets and empowered every rep to work with that provider to produce their own product and marketing materials and you’ve streamlined inventory management to reduce wasted materials, time and expense.

Still, clients can take it a step further with OneTouchPoint by bringing our team in-house. From onsite equipment management, to print, vendor-managed inventory programs and fulfillment management, we are here to support day-to-day execution, leaving you free to focus on your mission.

Significant Cost Savings

Through all these streamlining efforts, our clients are saving themselves significant time and headaches, but they’re also reducing costs. Minimizing vendor contracts, reducing print waste and scaling back warehousing needs all lead to shrinking expenses. And contracting with us to take over onsite marketing supply chain management responsibilities saves significant time and money on hiring, onboarding and employee-related overhead.

When your manufacturing organization is ready to get out from under piecemeal solutions from disparate vendors, OneTouchPoint can become your single contact point to spearhead print marketing execution activities. When organizational leaders and their teams need to refocus responsibilities, conserve resources, and streamline marketing management tasks that eat up time and money, OneTouchPoint is the ideal partner.

But don’t take our word for it! Read our case study to learn how one manufacturing company shored up management of its in-house document printing and distribution facilities by outsourcing to OneTouchPoint. Then, when you’re ready, contact us to learn more, or request a quote on your next project. Our experts will provide insight and ideas to deliver phenomenal results at a great price.

Make Your Distributors Your Lead Marketers

Manufacturing companies are struggling to reach local audiences effectively. Make distributors, vendors and local sales reps your lead marketers.

When consumers are deciding which brands to buy from in a brick-and-mortar context, we know one of the key factors is simple proximity. And that’s especially true when it comes to manufactured goods, as buyers are likely to make purchasing decisions based on what’s available in their local hardware or home goods stores.

That means that, for manufacturing companies whose products are distributed in stores across the country, a strong local marketing game is critical to commercial success. But on the flip side, research has shown that one of the biggest manufacturing marketing struggles is creating and distributing content that truly meets the audience’s needs. While the national marketing team drives the overall brand messaging, quality and consistency, it’s up to local vendors, dealers, distributors and sales representatives to execute marketing campaigns that engage local audiences, turning potential buyers into life-loyal customers.

But when these “marketers” are sprawling across the country, how can the national team ensure consistency, manage spend and oversee local campaigns without micromanaging local reps? Because nobody’s got time for that.

The answer: a single-source solution that streamlines print marketing efforts and empowers local marketing teams to create, execute and analyze effective campaigns for their own audiences — with minimal oversight from corporate.

At OneTouchPoint, we give companies the tools, services and support they need to turn every local distributor into a lead marketer.

Centralized, Customizable Assets at Local Distributors’ Fingertips

Once the corporate marketing team has created a variety of sleek, eye-catching assets that are sure to catch potential buyers’ eyes, where do those assets go?

When collateral is locked away on the computers at headquarters, it becomes the corporate team’s responsibility to send local reps the most updated version of the assets they need, anytime they need them. This additional back and forth leads to delays and frustrations on both sides — not to mention the risk that local reps will forego the extra steps and use old collateral or create their own, diluting the brand the national team has worked so hard to cultivate.

With OneTouchPoint, companies have an online, centralized repository for the latest collateral — approved by corporate and customizable for every distributor’s particular audience. That means, when it’s time to spin up a new campaign, local marketers have the assets they need at their fingertips, and corporate can rest assured their painstaking brand strategy is safe.

Streamlined Printing and Shipping: Any Size, Any Quantity

Once collateral is customized and ready to print, local marketers working in a decentralized system have two options: send an order request to headquarters for the corporate team to submit on their behalf, or submit the order themselves to a printer of their own choosing.

Like requests for decentralized collateral, the former option simply adds another ball to the corporate team’s juggling act, while the latter adds additional risk that the print quality, accuracy or efficiency won’t be up to brand standards.

But what if local marketers had direct access to a corporate-approved printer? With OneTouchPoint, they do. Distributors, vendors or anyone else in charge of placing print orders can order the collateral they need, in any size — from flyers and brochures to floor sticks, banners and other grand format signage — and any quantity. We’ll print the materials at one of our seven facilities across the country and ship them directly where they need to go, ensuring consistent quality and world-class accuracy and efficiency.

Sophisticated Budget and Inventory Insights

How does the minimized corporate oversight impact visibility into local marketing spend, inventory and ROI? OneTouchPoint’s reporting actually improves the national team’s insights into what’s happening, what’s working and what’s not, with access to real-time production status and inventory levels, expense tracking at every account level and integrations with other third-party platforms that enable teams to see all their critical data in one place.

Budget allocation and management are simpler than ever, with both distributors and HQ able to see how much of the allocated budget each local marketer has spent and a streamlined chargeback system making it easy for HQ to ensure the local teams — and not the corporate office — are responsible for any overages.

Likewise, HQ has access to details on which campaigns and which collateral are most effective, empowering corporate marketers to make educated decisions about where to invest their limited time and resources.

When a brand is still small, it may be simple enough for corporate to hold every local rep’s hand on every marketing initiative. But as the company grows, that kind of one-on-one oversight becomes impossible. So, the more empowered those local marketing teams are to independently create and execute top-notch marketing strategies, the better. These locally driven campaigns — managed in conjunction with a centralized provider like OneTouchPoint — will more effectively attract and retain local customers and protect the brand’s integrity, without any micromanaging from corporate.

Download our tip sheet to learn more about how national manufacturing brands can empower local marketers. Then, when you’re ready, contact us to learn more, or request a quote on your next project. Our experts will provide insight and ideas to deliver phenomenal results at a great price.

Enhance Your Marketing Game Without Stretching Your Budget

The demands on marketers are higher than ever, especially to reduce costs and increase ROI. Learn how outsourcing print marketing execution can help.

The marketing world is changing rapidly, with marketing teams required to capture and keep potential buyers’ attention in an ever-more-crowded landscape. As a result, companies in every industry are looking for ways to step up their efforts and drive more results — without significantly increasing their spend. But nowhere is this more prevalent than in the manufacturing world, where furloughs and budget cuts are putting marketers under pressure to keep costs down and drive significant ROI from their marketing initiatives.

One of the most impactful ways manufacturers have found to raise the bar while lowering costs has been by contracting out their print marketing production and distribution efforts. When a company finds the right partner for the job, the impact can be enormous.

3 Ways Outsourcing Print Marketing Execution Keeps Budgets Under Control

In short, outsourcing print marketing execution empowers manufacturing companies to enhance brand consistency, launch campaigns more efficiently and reach more audiences — all while reducing marketing spend. What does that look like?

One-Stop Shopping

Most manufacturing marketing leads are juggling contracts, policies, procedures and timelines for multiple vendors in their marketing supply chain. The costs involved with all these vendors add up quickly, and that’s not even taking into account the opportunity cost of all the time your team spends managing logistics rather than focusing on the big picture.

But contracting out marketing supply chain needs to one partner provides a single point of contact for every puzzle piece the marketing lead was once managing alone. So not only are you streamlining processes and leveraging domain expertise through your single vendor’s services; you’re also saving time and controlling costs by working directly with just one vendor instead many.

These same manufacturing marketing leads who are managing the supply chain on their own are also spending time and money sourcing materials, maintaining equipment and managing logistics. But here again, that outsourced marketing execution partner can take a big load off by taking the reins on all on- and off-site printing and shipping — and all the equipment and personnel that go along with them.

With the right partner, these strategies can help companies save 20 to 30 percent on communication costs — not to mention the value of giving marketing leads back their time and energy for the strategic work that really moves the needle.

Augmented Teams

When you contract out marketing execution, the support you receive shouldn’t be limited to services and supplies — your marketing partner should be able to provide an outside team to come in and manage printing, fulfillment and distribution on your behalf.

From vendor-managed inventory to paper brokerage to print and mailroom management, outsourcing the team that makes it all happen will reduce overhead and human resources costs, further minimizing the back-office gymnastics required to execute on key print marketing campaigns and freeing up employees to focus on the high-level strategies and processes at the core of their jobs.

Download our infographic to learn more about making OneTouchPoint your new teammate.

Minimized Waste

One of the biggest opportunities for overspend in marketing execution is in overprinting, resulting in increased printing bills, wasted materials and higher warehousing costs.

But a savvy marketing execution partner can help minimize that waste — and the costs associated with it — through print-on-demand services, flexible run rates and real-time inventory management.

When you can print exactly what you need, right when you need it, and when you have a clear, up-to-date understanding of what’s in your warehouse, you can eliminate printing overages and stock obsolescence while saving costs on bulk printing and warehousing. And, equally important, you can ensure you’re never out of collateral when you need it.

Looking for more ways to reduce print marketing waste? Check out our recent blog post!

For manufacturing companies managing large print marketing operations — particularly when local vendors, distributors and sales reps are involved — outsourcing marketing supply chain management can have significant benefits for the organization. From the costs saved to the time employees get back to focus on strategies and activities that really drive customer relationships and sales, contracting with a trusted vendor to handle marketing execution has the potential to do great things for a manufacturing company’s bottom line.

To learn more about whether OneTouchPoint is the right single-source marketing solution for your organization, we invite you to contact us today or request a quote on your next project. Our experts will provide insight and ideas to deliver phenomenal results at a great price.

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